FOI Publication Scheme

1. Who we are and what we do

This section covers organisational information, structures, locations and contacts.

1.1 Legal framework

This is information relating to the legal and corporate status of the institution.

1.2 How the institution is organised

This is information about the management structure of the university, including a description of the Statutory Bodies and the organisational structure together with a description of the work of each unit and the names and responsibilities of key personnel.

1.3 Location and contact details

This is information about contact phone numbers and email addresses.

1.4 Organisations

This is information relating to organisations which the university has responsibility for, those it works in partnership with, those it sponsors and companies wholly or partially owned by it.

1.5 Student activities

This is information relating to the operation and activities of the Students' Union and other clubs, associations and non-academic activities that are organised for or by the students.

2. What we spend, and how we spend it

Summary

This is financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit.

2.1 Funding / income

This is information on the sources of funding and income, such as Funding Council grants, tuition fees, endowment, rents and investment income (including investment strategy).

2.2 Financial statements, budgets and variance reports

Financial information to allow the public to see where money is being spent, where it is or has been planned to spend it and the difference between the two.

2.3 Financial audit reports / capital programme

This is information on major plans for capital expenditure including any private finance initiative and public private partnership contracts.

2.4 Financial regulations and procedures / staff allowances and expenses

This is details of the allowances and expenses that can be claimed or incurred.

2.5 Staff pay and grading structures

This is information about the salaries for staff.

2.6 Register of suppliers / procurement and tender procedures and reports

This is details of procedures used for the acquisition of goods and services. Contracts available for public tender and reports of successful tenders.

2.7 Contracts

2.8 Research funding

This is high level information about research funding from public sector sources and research funding from commercial sources where appropriate.

3. Our priorities, and how we are doing

Summary

This is information about our strategies and plans, performance indicators, audits, inspections and reviews.

3.1 Internal procedures

This is information on the university's internal procedures for assuring academic quality and standards and qualitative data on the quality and standards of learning and teaching.

3.2 External and internal audit; review information

This is information such as the annual monitoring and review process together with a statement of roles, responsibilities and authority of different bodies within the institution involved in programme approval and review.

3.3 Corporate relations

This is information relating to the university's links with employers and sponsors, in both the public and private sectors, and the development of learning programmes.

3.4 Government and regulatory bodies

This is for example accreditation and monitoring reports by professional, statutory or regulatory bodies and information that an institution is legally obliged to make available to its funding and / or monitoring bodies.

3.5 Compliance with duties under the Equality Act 2010

This is information produced as part of these duties.

4. How we make decisions

Summary

This is information about decision making processes and records of decisions.

4.1 Minutes from governing body, academic boards and steering groups

Description: This contains information relating to minutes of meetings where key decisions are made about the operation of the university, excluding material that is properly considered to be private.

Availability: Exemptions will be claimed for those publications referring to matters of commercial interest, or falling within other exempt areas.

5. Our policies and procedures

Summary

This is information about current written protocols, policies and procedures for delivering our services and responsibilities.

5.1 Policies and procedures for conducting university business

This is information such as codes of practice, memoranda of understanding, procedural rules, standing orders, procedures for handling requests for information.

5.2 Procedures and policies relating to academic services

This is information covering such matters as honorary degrees, procedures for changing course, regulations and policy on student assessment, appeal procedures and policy on breach of assessment regulations.

5.3 Procedures and policies relating to student services

This is information including policies relating to student admission and registration, accommodation, management of the student records system, the assessment of external qualifications, internal student complaints and appeals, student support services and code of student discipline.

5.4 Procedures and policies relating to human resources / pay policy statement

This includes human resources policies and procedures such as generic terms and conditions of employment, collective bargaining and consultation with trade unions, grievance, disciplinary, harassment and bullying, public interest disclosure, staff development such as induction, probation, appraisal, promotions.

5.5 Procedures and policies relating to recruitment

This includes details of current vacancies.

5.6 Policies, statements, procedures and guidelines relating to equal opportunities

Code of conduct for members of governing bodies / equality and diversity policies; equality scheme. This includes policies, statements, procedures and guidelines relating to equal opportunities.

5.7 Health and safety / estate management

This includes disposals policy, estates strategy and plan, facilities management policies, grounds and building maintenance.

5.8 Complaints policy

This includes those covering requests for information and operating the publication scheme.

5.9 Records management and personal data policies / fileplans

This includes information security policies, records retention, destruction and archive policies, and data protection (including data sharing) policies.

5.10 Research policy and strategy

This includes quality assurance procedures, policy and procedures relating to intellectual property, ethics committee terms of reference, applications and their approval, and any other relevant codes of practice. This will include policy, strategy and procedures relating to knowledge transfer and enterprise.

5.11 Publicly funded research outputs and data

This includes information on publicly funded research.

5.12 Charging regimes and policies

Details of any statutory charging regimes, charging policies including charges made for information routinely published.

6. Lists and registers

Summary

This is information contained in currently maintained lists and registers.

6.1 Information normally recorded on an asset register

Any information we are currently legally required to hold in publicly available registers / asset registers / information asset register

This is information normally recorded on an asset register, along with some other information from capital asset registers.

6.2 CCTV

This is information about CCTV surveillance cameras.

6.3 Disclosure logs

6.4 Register of interests

Register of interests / Register of gifts and hospitality provided to senior staff / Senior staff's declaration of interests

This includes details of gifts given or received; details of any hospitality afforded and by which organisation.

7. Our services

Summary

This is information about the services we offer, including leaflets, guidance and newsletters.

7.1 Services which are provided by the university

Services which are provided by the university, internationally, nationally and locally for example, prospectus, services for outside bodies, course content, course fees, funding such as grants and bursaries available to students, services for which the university is entitled to recover a fee together with those fees, welfare and counselling services, health including medical services, careers, chaplaincy services, sports and recreational facilities, facilities relating to music, art and other cultural activities, museums, libraries, special collections and archives, including guides to collections and scope and availability of catalogues.

7.2 Other services

For example conference facilities, advice and guidance, media releases.